For Doctoral Students
Doctoral students enrolled in the doctorate at PhF can apply for financial support for:
Research Stay Grants
Deadline: 1 February 2023
Doctoral students may apply to the Graduate School for a research stay grant abroad. Each of the eight Graduate School Subject Boards can award CHF 4220.
Travel and living expenses are subsidized. The following activities are supported: Research stays at universities or other research institutions, field studies, or other similar activities. Stays that are central to the dissertation project are supported. As a rule, trips of at least 8 weeks duration are supported; deviations are decided upon by the Subject Boards. The funds are transferred in the form of a scholarship with a lump sum in advance.
Who can apply?
All doctoral students enrolled at PhF (incl. leave of absence in the publication phase).
Please complete the application form and merge it with the invitation letter from the host institution OR the letter of support from the principal supervisor (for field research; no template) into a single PDF and send this to email@example.com.
Deadline for submission is 1 February 2023. The Subject Boards will decide on the award by early March 2023. Payment will be made no earlier than the beginning of April 2023 (the grant has to be used during the year 2023).
- Each Subject Board decides on the applications from its subject(s)
- As a rule, one to two stays abroad are supported per Subject Board
- The funds are allocated competitively by the Subject Boards
A brief report must be submitted with the travel receipts no later than one month after the completion of the trip. The report will be posted in the showcase section of the Graduate School website.
Early termination or cancellation
If the trip must be terminated early, the Graduate School will be notified in writing immediately. The lump sum already paid out for living expenses must be refunded pro rata temporis. If the trip cannot be taken, the Graduate School will also be informed immediately in writing and the entire amount awarded must be refunded.
Deadline: 1 May 2023
The Graduate School supports outstanding MA graduates in raising the funds for their own PhD project. Through a competitive grant awarding process, prospective PhD students receive start-up funding to prepare an application for Doc.CH (Swiss National Science Foundation) or for the UZH Candoc Grant.
For 2023, two start-up grants of CHF 20,000 each can be awarded. The duration of the scholarships is six months (August 2023 to January 2023). The scholarships will be paid out in two tranches: CHF 10,000 at the beginning, CHF 10,000 after three months. A positive interim report from the professor supporting the application is required for payment of the second tranche.
The call for proposals follows the spring application deadlines of Doc.CH and UZH Candoc Grant. During the scholarship period, an application for Doc.CH or the UZH Candoc Grant will be prepared. The application must be submitted to one of the two agencies no later than one year after the start of the scholarship. If the application is successful, the doctorate must be completed at the Faculty of Arts and Social Sciences of the University of Zurich (PhF).
During the term of the scholarship, grantees are supported by the Graduate School and the PhD coordinators. The PhF Application Support Office is also available for consultation.
Who can apply?
The Start-up Grants are primarily aimed at MA graduates of PhF who have an outstanding degree and are in the early stages of their PhD or are just starting it. However, external students may also apply. An application for a Start-up Grant is also possible if a Doc.CH and/or Candoc application has already been submitted. In case of a rejection of a Start-up Grant application, another application is allowed once. In justified individual cases, an application can also be submitted if the MA thesis has been submitted and graded, but the MA diploma is not yet available. A statement must be made on this in the letter of recommendation.
A prerequisite for the review of an application is an outstanding MA degree, the formulation of an innovative research project, and a letter of recommendation from a PhF professor; this must include a promise of supportive supervision.
The complete application documents in German or English include:
- Cover sheet (template (DOCX, 54 KB))
- Project Outline*:
- Research question, scientific relevance, originality
- State of research
- Method/procedure, (hypo)theses
- CV (max. 1 page)
- Final documents BA and MA
- Excerpt from MA thesis: introduction and one chapter
- Letter of recommendation from the person who supports the application (template (DOCX, 52 KB))
* The project outline consists of a maximum of five pages and a maximum of 20,000 characters (including spaces; bibliography not included). Minimum font size 10 and line spacing 1.5. The project outline must not contain any attachments.
The application must be submitted in an integral PDF via email to firstname.lastname@example.org by 1 May, 2023.
The Executive Committee of the Graduate School decides on the awarding of the scholarships. It reserves the right to call in representatives from individual disciplines for an expert opinion. The following aspects will be considered in the evaluation: Qualification of the applicant; scientific quality and originality of the project.
Applicants are obliged to inform the Graduate School about applications already in progress as well as approvals for Doc.CH and/or the UZH Candoc Grant. If they receive an approval for Doc.CH or a UZH Candoc Grant before the start of the Start-up Grant period, no payment of the Start-up Grant will be made. In this case, the Executive Committee has the option to continue awarding the Start-up Grant. If Doc.CH or UZH Candoc Grant is accepted during the term of the Start-up Grant, it will be paid out in full.
The Graduate School will inform applicants of the decision in early June 2023. The term of the grant begins in August 2023.
Research Support (Short Research Visits, Data Management, Language Courses, Specialist Literature)
Applications no later than one month after trip/service
Doctoral students may apply for grants for the following items:
|Costs for collection, analysis and management of empirical data (e.g. software; no hardware).|
|Costs for language courses at the Language Centre UZH/ETH or at comparable institutions in Switzerland (online courses are also possible if the language is not offered at the Language Centre or the course cannot be taken there for reasons related to the Corona pandemic).|
|Costs for specialist literature and interlibrary loan fees.|
Funding is available for traveling and lodging in the context of short research visits to universities or other research institutes, for archive or library research, excavations, field studies, etc. and for participation in summer or winter schools.
Longer stays are subsidized by the Graduate Campus, travel to conferences and congresses by the faculty (new: accommodation costs included).
Funding for the following expenses can be granted:
Doctoral students enrolled at PhF (incl. leave of absence in publication phase) are eligible to apply. In 2023, a total grant of 1000 CHF per person can be applied for. Multiple applications may be submitted up to the maximum amount. The combination of several items in one application is possible.
There is no entitlement to full reimbursement of the requested costs. Amounts below 50 Swiss francs will not be paid out. The budget proviso applies.
As a general rule, please also check the possibility of obtaining financial support for your research from the chair, the institute/seminar or the Graduate Campus.
Please submit your application only after travel, service or purchase has been completed. The application must be received in writing by the Dean's Office no later than one month after completion of the travel or service. Please send your application by post or internal mail (preferably in reusable envelopes) to the following address
The complete application consists of the following documents:
- Letter of justification from the applicant as to why the requested item is important for the dissertation project (max. ½ page). The letter must be signed by the principal supervisor.
- Application form research support (XLSX, 29 KB)
- To be filled in only in case of UZH employment: Expense claim form (XLSX, 104 KB)(Details instructions (PDF, 356 KB)(German only))
- Original expenditure receipts (expenditure receipts must be scanner-ready, without staples, on a separate A4 sheet of paper with a transparent adhesive strip extending over the entire upper edge of the receipt)
- Proof of recording any flight travel in the ClimateSmart.Travel tool (for example as a scan)*.
- For services: The receipts must show that the provider of the subsidised service is able to pay the statutory taxes and duties (e.g. an UID for Switzerland and the EU or a TIN for the USA).
Incomplete or late submissions will be returned unprocessed. Please enter the exact amount you wish to claim in the expense form. This must not exceed the budget limit. The Dean's Office does not keep correspondence about the disbursement. As a rule, payment is made within two months of receipt of the request on your account.
* Exemption from the CO2 compensation tax: Applied flight trips must always be recorded in the Climate.Smart Travel Tool, even if you are exempt for the compensation tax (possible for archive or field research). For exemption, you need the approval of the person responsible for this at your institute/seminar. In the Travel Tool, enter the cost center "Cost Center 01" in these cases).
Copy Editing and Translation
Applications no later than one month after service
Doctoral students may apply for grants towards the cost of copy editing (proofreading) and translation of texts that are not written in their native language and are central to the dissertation project.
PhD students enrolled at PhF (including leave of absence in publication phase) are eligible to apply. In 2023, a total grant of 2000 CHF per person can be applied for. Multiple applications may be submitted up to the maximum amount. The combination of several items in one application is possible. There is no entitlement to full reimbursement of the requested costs. Amounts below 50 Swiss francs will not be paid out. The budget proviso applies.
Please submit your application only after the service has been provided. The application must be received in writing by the Dean's Office no later than one month after receipt of the invoice.
Please send your request by mail or interoffice mail (preferably in reusable envelopes) to the following address:
The complete application consists of the following documents:
- Letter of justification from the applicant why copy editing or translation is important for the dissertation project (max. 1/2 page). The letter must be signed by the main supervisor.
- Application copy editing and translation (DOCX, 52 KB)
- To be filled in only in case of UZH employment: Expense Claim form (XLSX, 103 KB) (details in instructions (PDF, 344 KB)(German only)
- Original invoice or original expense vouchers (the expense vouchers must be scannable, without staples, attached to a separate A4 sheet with a transparent adhesive strip extending over the entire top edge of the voucher).
- The receipts must show that the provider of the subsidized service is able to pay the legally required taxes and duties (e.g. indication of a UID for Switzerland and the EU or a TIN for the USA).
Incomplete or late submissions will be returned unprocessed. Please enter the exact amount you wish to claim in the expense form. This must not exceed the budget limit of 2000 Swiss francs. The Dean's Office does not keep correspondence about the disbursement. As a rule, payment is made within two months of receipt of the request to your account.
Self-Organised Working Groups
Deadline: 1 March 2023
The Graduate School provides funding for doctoral students who, in the course of 2023, will devote themselves to a common research topic in self-organised working groups.
A total of seven thematic working groups can each receive up to CHF 5,000 in order to organise their academic and professional development in a self-organised manner. The budget proviso applies.
The activities of the working groups are not curricularly creditable and no ECTS credits are awarded for them. As a rule, the activities take place at the UZH. Exceptions are possible in justified cases. The working groups and their projects are presented on the Graduate School website: Showcase PhD.
Groups of three or more doctoral students enrolled at PhF are eligible to apply. Prior approval by supervisors or the Subject Board is not required. However, the proposal (especially the budget) must be discussed in advance with a PhD coordinator.
The application consists of:
- Project description (max. 1 page). The nature of the activity and its benefit for the doctoral students must be clear from it.
- Budget table: Planned expenditure for all activities; additional income, e.g. funding by the Graduate Campus or PhF units.
The proposal and budget must be submitted by email in an integral PDF to the Graduate School (email@example.com) by 1 March 2023.
The Executive Committee of the Graduate School will decide on the applications by the beginning of April 2023.
Childcare during Congress Trips
Applications no later than one month after trip/service
Doctoral students whose participation in a congress would be endangered due to a lack of childcare can apply to the Graduate School for a contribution to the costs incurred for on-site childcare up to a maximum of 300 CHF per year.
- The application can be made for children up to 6 years of age.
- The subsidy can be used for travel and accommodation costs as well as for local childcare costs.
- The subsidy can be applied for congresses in Switzerland and abroad.
- The costs incurred must be proven with appropriate receipts.
Please do not submit your application until after childcare has been provided during a congress trip. The application must be received in writing by the Dean's Office no later than one month after the end of the congress. Please send your application by mail or in-house mail (preferably in reusable envelopes) to the following address:
University of Zurich
Faculty of Philosophy
The complete application consists of the following documents:
- Application Childcare (DOCX, 52 KB)
- Expense claim form (XLSX, 104 KB)(only to be completed if you are employed at UZH)
- Brief explanation of why childcare became necessary.
- Original receipts (the receipts must be scanner-suitable, without staples on a separate A4 sheet of paper with a transparent adhesive strip extending over the entire upper edge of the receipt).
Incomplete or late submitted documents will be returned unprocessed.
Please enter the exact amount you wish to claim on the expense form. This must not exceed the budget of 300 CHF. The Dean's Office does not conduct any correspondence regarding the payment. As a rule, payment is made to your account within two months of receipt of the application.
For Lecturers and Supervisors:
Lecturers and supervisors of PhF can apply for financial support for:
Curricular Courses (Workshops, Methods Seminars, etc.)
Lecturers can apply for funds for workshops, methods courses, etc. for the doctoral level that are not covered by the teaching load. As this concerns curricular teaching, the planning is carried out by the PhD coordinators within the framework of regular teaching planning. If you have any questions, please do not hesitate to contact the PhD coordinator responsible for your doctoral subject.
All information can be found in the information sheet on Financing of Curricular Teaching at Doctoral Level (PDF, 87 KB) (German only).
Guests in Doctoral Colloquia
Deadline for FS23: 10 February 2023 / HS23: 10 September 2023
The Graduate School subsidizes the invitation of guests in doctoral colloquia. Lecturers of doctoral colloquia can apply for travel and accommodation expenses for a maximum of two guests. Guests are especially co-supervisors who attend project presentations. An invitation should therefore be made in consultation with the doctoral students.
The application must be submitted by the lecturer of the colloquium. The colloquium is a pure doctoral course or a course cross-listed from MA (with an additionally applied doctoral module) of at least one "SWS". Guests may be invited to a maximum of two sessions of the colloquium.
Covered by funding:
- Travel expenses excluding optional add-ons:
- Train/overnight train (in Switzerland and abroad, within Switzerland equivalent to half-price)
- Long-distance bus (in Switzerland and abroad)
- low-cost flights usually at the economy saver rate
- CO2 compensation tax
- taxi travel is excluded
- Accommodation costs for one night with breakfast in hotels of medium price range.
A total of max. 1000 CHF is available for two guests.The budget proviso applies.
Please send the application form (DOCX, 60 KB)(German only) by 10 February 2023 (for guests in FS23) or 10 September 2023 (for guests in HS23) via email to firstname.lastname@example.org.
The invited guests send a scan of the original receipts (train ticket, boarding pass, hotel bill, etc.) no later than one month after the visit to email@example.com. In addition, they will share the following information:
- name of the account holder
- complete home address of the account holder
- Name and address of the bank
- Bank code
- Account number
- SWIFT (BIC) code
- IBAN or ABA number
As a rule, the amount will be transferred to the mentioned account 30 days after the receipt of the documents.
It is also possible to transfer the fund to the institute/chair. The transfer must be submitted no later than one month after the visit.
International Summer Schools
Call for 2023 closed, call for 2024 will be published in FS23
The Graduate School provides 80'000 CHF for the year 2023 to finance international Summer Schools. A maximum amount of 40'000 CHF per Summer School can be requested, smaller amounts are also possible. The budget proviso applies. International Summer Schools can be subsidized if they fulfill the following conditions:
- The application is submitted jointly by two professors of the PhF who are significantly involved in the planning and implementation of the Summer School.
- The criterion of internationality is fulfilled if
- at least one professor is involved in the curricular teaching of the Summer School who works outside Switzerland
- or it is an inter-university cooperation between UZH and a foreign university.
- The topic of the Summer School should in principle be compatible with doctoral students from different doctoral disciplines.
- The Summer School can be booked as a curricular achievement for all doctoral students of the PhF.
- As a rule, at least 15 doctoral students participate, at least 8 of them from the PhF
- The Summer School will take place between March and October 2023. Deviations are only possible upon request
- The Summer School takes place on the facilities of UZH, unless it is an inter-university cooperation.
Participation in the Summer School must be open to all doctoral students of the PhF. A limitation of the number of participants must be justified. If available places allow it, participation of external doctoral students is possible. Grants will be awarded for the following expenses:
- Teaching appointments of external lecturers
- Expenses of external lecturers (analogous to UZH expense regulations). Please note: Expenses can only be claimed if there is no employment.
- Teaching employment of UZH lecturers (only for persons with a doctorate and an employment of less than 100%, e.g. postdocs)
- Employment of auxiliary staff for organizational support (no funding of employment for doctoral students/assistants).
- For inter-university collaborations: Travel expenses, lodging, and meals for PhF doctoral students.
- Catering and materials
Applications for grants to an International Summer School 2023 can be submitted to the Graduate School summarized in a pdf file by September 25, 2022 (firstname.lastname@example.org). The grant decision is expected to be communicated by the end of October 2022.
The proposal should be approximately five pages long and include the following components:
- Project description (including a justification of how the topic of the Summer School is applicable to doctoral students from different doctoral disciplines).
- Preliminary program
- Budget showing how the GS grant will be used and any additional funding
The Graduate School Executive Committee decides on the approval of applications and the amount of the grant. The Graduate School office subsequently informs the applicants.
The settlement of accounts is handled by a UZH cost center. Grants will be transferred after completion of the event and submission of the statement (with copies of receipts). Payment can only be made if the requirements for the minimum number of participating doctoral students are met. Therefore, when planning, it must be taken into account that if the number of registrations is too low, the Summer School will be cancelled in advance.