Short Trips

Applications: At the earliest three and at the latest one month before the trip.

Please note: For operational reasons, there may currently be delays in processing applications. Your applications will be processed as quickly as possible, there will be no confirmation of receipt.

Doctoral students can apply for grants to cover travel and accommodation expenses for:

• Conferences, symposiums, workshops
• Research stays at universities or other research institutions
• Archive and library research
• Excavations
• Field studies
• Winter/Summer Schools

Support is provided for trips that are crucial to the dissertation project and last less than two weeks. Active participation (e.g., presentation, paper, poster, panel chair) is generally required for grants covering conference, symposium, or workshop costs. If active participation is not possible, the principal supervisor must provide a reason in the application form explaining why the trip is still important for the dissertation project.

Conditions

Eligible applicants are doctoral students enrolled at PhF, including those on leave during the publication phase. In 2024, a grant of up to 1500 CHF per person can be applied for. Multiple applications can be submitted until the maximum sum is reached. There is no entitlement to full reimbursement of requested expenses. Amounts under 100 CHF will not be reimbursed. Budgetary constraints apply.

The following lump sums can be applied for:

• Travel expenses:
  • Within Switzerland: 100 CHF
  • Within Europe: 400 CHF
  • Other countries: 1000 CHF
  • For flights: CO2 compensation tax
• Accommodation costs: 180 CHF per night
• Participation fees excluding optional extras such as social activities: actual costs in CHF
• Usage fees for archives, museums, libraries: actual costs in CHF

It is possible to reallocate funds within the approved amount. The travel grant is disbursed in the form of a stipend with a lump sum.

Travel insurance is the responsibility of the doctoral students. Please refer here for any potential insurance coverage provided by UZH.

Application

Applications must be received in full at the following email address at the earliest three and at the latest one month before the trip: rechnungswesen@phil.uzh.ch.

For a complete application, please compile the following documents into a single PDF file and send this as an attachment via email; the file size should not exceed 50 MB:

1. Short Research Trip Application Form (DOCX, 66 KB)
2. For participation and usage fees: receipts for actual costs
3. For conference, workshop, summer school participation: confirmation of active participation (invitation/program, etc.). If active participation is not possible, the principal supervisor must provide a reason in the application form explaining why the trip is still important for the dissertation project.
4. Proof of recording any flight travels in the ClimateSmart.Travel tool (as a screenshot). Please enter the following cost center when registering: G-60002-15-02.

Incomplete or late submissions will be returned without processing. The Dean's Office will not engage in correspondence regarding disbursements. Payments are typically made to your account within two months after receiving the application.